BOARD MATTERS & MEETINGS

In response to a suggestion by residents, the Board provides these summaries of monthly meetings from November 2021 onwards. (Most recent are at the top)

The finer details of specific complaints, correspondence, unit numbers, and other personal identifiers are omitted to respect privacy.

Tim Sly takes the minutes, Tim and Wendy Stewart provide the summaries

YORK CONDOMINIUM CORPORATION NO. 110

BOARD OF DIRECTORS MEETING – at Unit #7

Wednesday, November 27 2024

_____SUMMARY OF MINUTES_______

Present: Wendy (Chair), Adam, Vesna, Howayda, Tim, Diane.

1. Call to Order 7:03 pm

2. Assign Board Positions

Previous positions retained: [W] Pres. [A]: VP + Treas, [V]: At large, [H]: At large [T]: Secr.

3 Review of 2024 AGM minutes [T]: AGM minutes distributed to Board members for review

4. Review of previous (Sept.) board meeting minutes Moved to accept: Adam: 2nd: Howayda

5. Completed items / Work in progress

Light on the side of 61 (near shed) – being replaced
AGM – Completed.
Winter preparation meeting held with Everall re: several issues, including snow piling. They don’t have any electrical leaf-blowers but will review and get back with information/options.
Rogers – Most of the wires have been repaired. SSP customers experiencing continuing loss of signals several times a week, with no advanced warning. [T] Rogers contacted
Banners – awaiting proposal options for new year-round design.
City water shut-off notice – circulated.
Fire hydrant testing – complete for this winter.

6. New Business:

Hydro – review of plans. Project plans circulated with enlargements.. Resolved: [D] will seek input from consulting engineers (Coulter) regarding the project, installation, and implications.
New roof damage from Racoons on south block Resolved: obtain price for upgrading all roof vents to be resistant to animals.
Traffic signage: some adjustment needed for one-way, and re-positioning.
Large commercial vehicles parked in driveways: Size is issue (not logos) resulting in blocked sidewalk. To remind vehicle owners of need to park elsewhere.
Correspondence from owners: (covered: internet outage)

YORK CONDOMINIUM CORPORATION NO. 110

BOARD OF DIRECTORS MEETING - ZOOM

Tuesday, September 24 2024

_____________MINUTES SUMMARY________

Present: Adam (Chair), Vesna, Howayda, Tim, Diane. Regrets: Wendy

1. Call to Order 7:03 pm

2. Review of previous board meeting minutes

Moved to accept: Adam, 2nd: Tim

3. Completed items / Work in progress [D]

Shingle Repairs - completed
Tree Pruning – completed
Test pits – cut by Enterra
Shrubs and new sod installed in front of 26 (spring walk through item).
Tree between 12 and 13 cut back
Railings and steps – repaired (spring walk through item). Damage due to faulty installation. Seventy-two repairs to steps, 6-8 railings resecured.
Water Main – meeting held with various contractors Discussed: quotes, options for completion, dates, and available finances. Decision (Unanimous): (i) Postpone commencement until spring 2025, (ii) Seek alternative quotes, and (iii) attempt to secure quoted price from Go-Tap.
Light on the side of Unit 27 – repaired
Curb Stop replaced – unit 15
Rogers contacted re wires again
12 SSP – side wall repair

4. New Business

Banners [D] – discussion re generic banner (all season) General agreement. [D] will obtain some artwork for review.
AGM – Pre-notice has gone out. Financials still need to be sent to the auditor.
Letter from Auditor reviewed
Water Main
Correspondence from owners: All resolved; no further action needed.

5. Date of Next Meeting: _____

6. Adjournment: 8:00 pm

YORK CONDOMINIUM CORPORATION NO. 110

BOARD OF DIRECTORS MEETING - ZOOM

Wednesday, June 26, 2024

MINUTES SUMMARY

PRESENT : Wendy, Adam, Tim, Diane. Regrets: Vesna, Howayda

1. Call to Order 7:04 pm.

2. Review of previous board meeting minutes Approved/Carried.

3. Financial report [D] Received:

4. Completed items / Work in progress [D]

Shingle Repairs - Completed
Wildlife Removal Arranged for Racoons - completed
Tree Pruning – scheduled for late next week. Board voted to accept this quote.
Enterra/Toronto Hydro – Corresp.circulated on paper and website.
Shrubs scheduled for installation
Drains snaked and flushed

5. New Business [D]:

Complex Security: discussion re report of prowlers checking cars.
Water Main – review cost for completion.
Correspondence from owners (see In Camera section)
Parking penalty has increased to $75 (up from $30). Will post on website.

6. Date of Next Meeting

… Short meeting (July) for review of watermain quote in July (TBA):

… September board meeting to prepare for AGM: 24th Sept (Tue)

…. AGM proposed for 29 Oct (virtual).. [T] will supply minutes

7. Adjournment

9:52 pm

BOARD OF DIRECTORS MEETING
Monday November 27, 2023

SUMMARY

Attended by Tim, Vesna, Howayda, Adam, Wendy, and Diane.

Minutes of the last meeting (September 26th, 2023) were reviewed.

Financial review – No financials available for the meeting. Second quarter (FY2023) will be reviewed at the January meeting.

Completed Items:

The work on the concrete sidewalks/curbs has been completed.
Some clean-up issues were brought up to the Board for review; there are three different sources (work done by Bell, work done by the watermain replacement crew, and work done by the sidewalk replacement crew). Most areas have been cleaned up to our satisfaction.
The AGM occurred in October (ZOOM meeting), with good attendance. Minutes of the meeting will be posted as soon as they are complete (target date is the end of December). Elections for the Board of Directors were held. Incumbents Howayda Tanious and Vesna Spasojevic were both elected to serve three-year terms. Thanks to Danica Rajic for running for the Board.
Raccoons have been removed from the attics of two units; damage repaired and roof vents reinforced with wire mesh to prevent further damage.
Routine maintenance around the complex has been done – winter newsletter, winter banners installed, ice bins set out, leaf clean-up (ongoing), fire hydrant inspections completed

New Business:

The Board positions were discussed. We have decided to maintain the same structure for the 2023/2024 year: Wendy Stewart – President, Tim Sly – Secretary, Adam Capstick – Vice-President & Treasurer, Howayda Tanious – Director, Vesna Spasojevic – Director
Paving quotes will be obtained for the spring, and will include the work area just completed, along with the roadway across from #65, at the end of #85, and several needed repairs facing the visitor parking.
Additional quotes requested for more tree trimming around the complex

Next Board Meetings:

Monday January 22, 2024

Monday February 26, 2024

Monday March 25, 2024

BOARD OF DIRECTORS MEETING SUMMARY

September 26, 2023

Previous minutes of the last meeting (June 2023) were reviewed and accepted. Financial statements were not available for review; we discussed the year-end financials submitted by the auditor for review by the Board prior to the AGM at the end of October.

The Property manager reported on ongoing issues, correspondence, communications.

Issues addressed:

Watermain work completed as per contract
Repair work from unit #26-48 was complicated. We had delays because of the unexpected location of the water main under the sidewalk, rather than under the road. The plumbers also found a Bell fibre optic cable laid immediately above the pipe which meant digging,often by hand, to carefully excavate. The additional work to remove much of the sidewalk will mean extra expense from the project, plus the cost of replacing the sidewalk. We decided to delay the final water main replacement (from unit #56 to unit #12) until next year, as the cost would strain the reserve fun significantly.
Trees
Ash trees injection for Ash Borer completed. Everall and Davey are working through the extensive list of tree maintenance around the complex and most has been completed. Diane will report back on any outstanding work/problems.
AGM Prep – October 30, 2023 (Virtual)
The documents for the AGM have been reviewed and are almost ready for Goldview admin to send out, as required by the Condo act. The audit statements are to be signed this week and submitted as a part of the AGM package.

Paving/Concrete repairs
The recommended delay to allow settlement is not necessary as the majority of the excavation has been below the sidewalk, not the roadway. We will do the sidewalk replacement this fall; and the roadway replacement in the spring. We reviewed the three quotes and selected Future paving to do the asphalt and sidewalk work from unit #26 to unit #48.
Ice Melter/Rock Salt We have decided to suspend the practice of purchasing ice melter for each unit as a cost-saving measure. The remaining jugs of ice melter (approximately 30) will be distributed to owners (first-come, first served); then owners will need to purchase their own ice melter, to be used on the stairs and landings.
We definitely want to use less rock salt, particularly on the concrete steps and pads in order to minimize the damage to those surfaces. We will work Everall to try to reduce the quantity of rock salt being used – we agree that it was excessive last year, pooling on steps, landings, being carried into units). We will ask them to bypass units who have ice melter out.

Next meeting: October 30th at 7:00 pm for the Annual General Meeting (ZOOM). The next Board of Directors meeting will be set following the election of two (2) directors at the AGM.

BOARD OF DIRECTORS MEETING
Monday June 26, 2023

SUMMARY

Attended by Tim, Vesna, Howayda, Adam, Wendy, and Diane.

Minutes of the last meeting (May 29th, 2023) were reviewed.

Financial review –Noted that we have an $8K surplus at 11 months into the budget year, which will help with accumulated deficit. There may be other expenses not yet included. A new budget line is being added to separate snow removal from other landscaping costs, for more effective tracking.

Completed Items:

Water main work – In progress. The cost of remedial work will be more due to extensive concrete/sidewalk disruption. Bell Fibe cable was found to be laid directly on top of the watermain, causing hand digging to avoid cable damage.

Ash tree injections – Davey Tree is continuing the ash borer injection program.

New Business:

Tree maintenance – we are waiting for a second estimate/quote for the list of tree work, following a walk-around with a potential vendor.

Watermain replacement – we discussed the possibility of completing the watermain replacement work this year (from #64 to #13); a quote to “add on” to the existing work has been requested.

Lights – damaged by plumbing contractors were repaired.

Next meeting:

Monday September 25th; if another meeting is required for urgent business, we can arrange something for August.

AGM meeting date: October 30th at 7pm; on ZOOM

BOARD OF DIRECTORS MEETING SUMMARY

Monday May 29, 2023

Attended by Tim, Vesna, Howayda, Wendy and Diane. Adam sent his regrets.

Minutes of the last meeting (April 24th, 2023) were reviewed.

Financial review –Year end reports being prepared for submission to the auditor, so were not available for this meeting. They will be reviewed at the next meeting. We will need to reschedule the property “walk around.

Completed Items:

Diane reviewed the list of items completed, including spring banners being installed, grass repairs by Everall (winter damage), fence repairs in a number of areas completed, watermain repair completed in front of units #11 and #58, 2023/2024 budget was sent to all owners along with the notice of the increase in monthly condominium fees, and two reserve fund investments were made at favourable rates for 1 year terms – see note in the next financial report.

New Business:

Watermain work set to begin – The plan for the work to begin was reviewed. The first section will be the eastern edge of the complex (#27-30 and #82-85).
These units will park in the visitor lot during the work; water is shut off during the day for those units. Lonnie is the supervisor on site and is available for any and all questions. Once complete the work will continue to the next section.
We expressed concern about garbage pick-up – Diane informed us that the contractor and staff will physically move the bins for the garbage trucks. The city has been notified about the road closure.
Emergency services has also been notified that the units are accessible during the construction but that fire trucks (if needed) and/or ambulances would have to back up to leave the complex. It is vitally important that NO vehicles park on the sidewalk/street during this time. The City of Toronto parking control will be notified for ticketing and towing if cars are spotted.
Repaving – once the watermain work is underway, Diane will solicit bids for the road repair and sidewalk repair (as needed). We will review bids and finalize during the summer.

Work Prioritization – We had a general discussion about how to prioritize work projects. The Reserve Fund report by CionCoulter is the document we use. We also reviewed the bid process (generally 3 bids are sought; 10% holdback; full accounting review by the Board and Goldview before payment is approved and paid out.) As we do the walk around the complex, we will use our own findings and the Reserve Fund report to determine what additional projects can be funded this year, while maintaining a “safe” balance in the fund.

Next meeting:

The walk-around is scheduled for June 6th at 6 pm.
The next board meeting is scheduled for Monday June 26th,2023 on ZOOM.

BOARD OF DIRECTORS MEETING SUMMARY: March 27th, 2023

Minutes of the last meeting (February 27th, 2023) were reviewed.

Financial review (as of January 31, 2023). Discussed/clarified line items related snow removal costs; discussed potential increases in GIC interest rates and how we might proceed with two investments coming due. Diane will circulate available interest rates and terms as available; Board will discuss and approve investment. Anticipated timeline: End of April and end of June.

The Property manager report on ongoing issues, correspondence, communications:

Watermain break near unit #56 was resolved the same day. Re-paving will occur later in the spring (along with the section near #26).
Water Main replacement – 3 quotes now received for 6” watermain replacement project (approximately 130 m, from unit #27 to unit #48). The Board approved the quote from GOTapsPlus ($142,000+$11,000 for the hydrant). Given the recent watermain break near unit #58, we have requested quotes to complete the final one-third of the watermain replacement (to run from #58 to #12). The work will likely need to be schedule for 2024 or 2025 but it is worthwhile seeing if there is any economy in doing it all this summer.
Lights in the complex – primarily in the visitor parking area on the north side – the electrician hopes to have resolution soon – locating the break in the lines has been challenging.
Tree branches and fallen tree near #19 – Emergency services were called to remove the fallen tree and branches; fence damage will be addressed when the ground is no longer frozen.

Next meeting: April 24th. Weather permitting, we will meet earlier and do the spring walk-around with Diane, identifying key areas of concern for repair, maintenance, project work, and overall complex appearance.

We will be spending some time and attention on the trees in the complex this spring – both replacements for trees lost in the last year, and new trees that will eventually replace the ash trees affected by ash borer. We expect the ash trees to fail over the next few years, in spite of their ongoing treatments for ash borer and their overall good appearance. There are many large trees so reducing the impact – even a bit – is important to the appearance and health of the community.

BOARD OF DIRECTORS MEETING SUMMARY: FEBRUARY 27th,2023

Minutes of the last meeting (January 23, 2023) were reviewed and approved with no changes.

Financial review – the financials were not available for this meeting, so will be sent as soon as possible for review. We took some time to discuss the preparation of the 2023/2024 budget and agreed to convene a special meeting to review the drafts. We also discussed the cost of the de-icing compound and whether we should consider discontinuing the distribution to each household. The current price is $33/jug; some savings might be possible with an advance purchase in the spring. We will continue the discussion when we review the budget proposal.

The Property manager report on ongoing issues, correspondence, communications:

Gate to the church parking lot (west side of the complex) – a security light has been added.
Water Main replacement – Diane held meetings with three plumbers to identify our needs. 2 quotes are in (OWW at $212K and GO Taps+ at $142K). GO Taps was asked to include the cost of a new fire hydrant (NE corner). Remaining quote to be received shortly. Once we can compare all three, we will make a decision about which contractor to hire. Note: none of these costs include re-paving, which will be sourced from paving companies.
Roof inspection following the windstorm was completed (Ontario Roofing uses a drone to view the roofs, then targets repair/replacement of shingle).
Fence damages – temporary repair completed. We will wait for the ground to thaw before completing the repairs.

New business –

Snow piles (Everall) – around the complex and at the entrances to Burnhamthorpe, where the obscured visibility created unsafe conditions. Diane will provide more feedback to Everall.
A faulty light near the visitor parking area has not been repaired – the electrician is hampered by the snow and can’t locate the problem. Work continues.

Next meeting: Monday March 27th

BOARD OF DIRECTORS MEETING SUMMARY: JANUARY 23rd, 2023

Minutes of the last meeting (November 23, 2022 and September 28, 2022) were reviewed. We also reviewed the corrections to the AGM minutes. Once approved, they will be sent to owners.

Financial review (mid-year statement – June to December 2022). Discussed/clarified line items related to water, landscaping/snow removal, security, fire-hydrants, and pest control. Also: decisions/options re: investments/rates.

The Property manager report on ongoing issues, correspondence, communications.

Standard Unit Bylaw: The bylaw was officially passed at the January 3rd special meeting.
Water Main Break – Repaired. We will seek estimates for remaining sections of the water main requiring replacement (in front of units 1-12); with possible work to be completed in 2023.
Fire hydrant inspection – scheduled.
Gate to church parking lot – opened and notice circulated.
Rogers contract amendment to upgrade cable service to Ignite TV was signed and returned to Rogers. Phase-in will occur beginning March 1 to May 31; Rogers will contact owners. There are no additional costs for this upgrade.
Personal safety and security for Condo Board members: The Condominium Authority of Ontario (CAO) will be making recommendations on increased security (of the person and personal information) for Condo Boards of Directors in the near future, which we will review.

Next Board meetings: February 27th,2023 and March 27th, 2023

BOARD OF DIRECTORS MEETING SUMMARY: NOVEMBER 28, 2022

Board Positions: The Board welcomed Vesna Spasojevic, elected at the AGM in October. Positions for conducting the business of the Board were discussed and agreed to: President – Wendy Stewart, VP &Treasurer – Adam Capstick, Secretary & Website – Tim Sly, Directors Howayda Tanious & Vesna Spasojevic.

Previous minutes and the draft audited financial statements were not available for review. They will be forwarded to the treasurer as soon as they are complete.

The Property Manager reported on ongoing issues, correspondence, communications.

Annual General Meeting follow-up:
Recorded notes from the recent Annual General Meeting were reviewed; final edits will be completed to correct minor discrepancies and errors; once complete the minutes will be posted on the website (www.silvershadowpath.com).

Property maintenance issues resolved or in progress

- Paving and concrete repairs (E.g., sinkhole in front of #45 done, maintenance hole cover needs more work)
- Fire hydrant inspections done; a water pressure issue needs to be resolved
- Pole light bulbs replaced near 26/27
- Bait stations – checked for activity: little or no rodent activity observed at last check
- Community Safety Alert prepared by the Board and the Winter Preparation Notice both circulated

New Business Update

Gate to church parking lot - The Board discussed the gate opening as promised at the AGM, reviewed survey results (written surveys and interviews); we voted to open the fence at the location of previous gate, with extra illumination be installed for a trial period (date to be determined).
The Standard Unit Bylaw (SUB) – A minimum number of proxy forms have now been received. We have set an official ratification meeting for Jan 3, 2023, at 3 pm, in Angie’s Park. As per the Condominium Act, all owners will be notified in writing; attendance is not required as there are sufficient votes to pass the motion – but all are welcome.
Landscaping/Snow Removal Contract – The Board reviewed the three (3) submitted quotes on the contract for our complex (Six companies were invited to submit bids.)
We have chosen to accept the all-inclusive contract with Everall for a three-year term. Their quote was the lowest; they have several years experience with us, and we believe that we can continue to work together to maintain our property properly. Diane and the Board will meet with Everall to discuss issues pertaining to salting, snow removal, and general maintenance.

Scheduled Board meetings:

December - no meeting scheduled. Board members are available as needed for any issues that come up.

January 3,2023 (special meeting to ratify the Standard Unit Bylaw) – 3pm in Angie’s Park. Hot chocolate will be served!

January 23,2023 Board meeting (Mon) – Zoom

February 27, 2023, Board meeting (Mon) - Zoom

March 27,2023 Board meeting (Mon) – Plan the spring walk around; budget discussion for the new fiscal year (starts June 1, 2023) – Zoom

BOARD OF DIRECTORS MEETING SUMMARY: Wednesday September 28, 2022

* Previous minutes and financial status – Reviewed the draft audited financial statements for the AGM and discussed options to manage the Everall costs for the winter – specifically the quantity of salt used and the option to have individual homeowners be responsible for their own steps and landings (we provide ice melter) rather than Everall.

The Property manager reported on ongoing issues, correspondence, communications.

Issues addressed:

* Gate to the Church Parking area: A second quote to move the access has been received; it needs more work and will be sent back to the contractors for re-costing.

* Road work: The sinkhole (in front of #45): Quote for initial part of the work is approved; Diane advised us that we need to talk with the paving contractor for additional quote doing repairs to the roadway as well - just filling the hole is not enough. Work will proceed once we have the paving costs. The affected units will be notified; they will be able to park in thevisitors lot.

* Trees: New trees planted at units 34, 68 and 72.

* Rogers contacted on behalf of unit 4 regarding issues with new service and billing.

* Bait stations topped up; the empty (broken) station to be thrown away

* Fire Hydrants inspections are scheduled

* Standard Unit Bylaw – ongoing. Board will follow-up with a mail drop for units that have not voted; Diane will follow-up with the new owners of three units

BOARD OF DIRECTORS MEETING SUMMARY: Tuesday June 28, 2022

Previous minutes and financial status –Noted that the $11,814 deficit disappointing (landscaping - winter costs]; we agreed to explore different landscape budget for winter 22-23 during the next meeting(s).

The Property manager reported on ongoing issues, correspondence, communications.

Issues addressed:
Reserve Fund Study – The draft engineering report from Cion was discussed. It appears to be a fair assessment, allowing some flexibility for financial planning. Fencing replacement discussed (estimated at $200,000+ spread over two years. Board members to review the report in detail and confirm acceptance to Diane by July 10.
 Gate to the Church Parking area: Will be closed until further notice. We will post a note regarding the decision; we also will explore the alternate location suggested by an owner; compare options, costs and make a decision later in the year. [See also special note below]
 Roof Inspection and repairs: Ontario Roofing did a complete survey by drone, repairs are now complete. – complete
 Trees: Waiting for the subterranean locate service to complete their work, prior to planting new trees at units 34, 68 and 72. Tree branch in front of unit 5 and 37 – dealt with and removed
 Rogers contacted re: wiring hanging through the trees around the complex (again).
 Road work: A sinkhole has developed in front of unit 45 – under review; waiting for quotes from the various suppliers. The Paving Co. notified… will visit and advise.
 Fence Repairs – completed between YCC property and Church, also 40s section (wind damage)

Next meeting: September 28 th , 2022; October 25 th (AGM)
We will call a meeting in August if needed.

BOARD OF DIRECTORS MEETING SUMMARY: Tuesday June 28, 2022

UPDATE regarding the WEST FACING GATE (supplying access to the church parking lot)
At the Board of Directors meeting on May 24 th , we agreed to leave the gate access to the church parking lot closed – at least for the time being.

We had mixed results from the survey, circulated in March to the whole community, and from an email survey circulated to the owners whose homes are next to the west facing fence and parking lot in May.
With the survey, there were 34 responses from owners (40%). Of those respondents, 62 % preferred to have some form of access, ranging from ‘just an open space' to a lockable gate... “
We will post the survey results on our web page (www.silvershadowpath.com) shortly. From the email survey of the 13 units bordering the western fence, 9 owners responded (69%); with 67% preferring the gate remain closed.

At the Board meeting, we agreed that concerns for personal and homeowner safety outweighed concerns about convenience. The safety issues include gathering of young people in the alley when it is raining, or at lunchtime, littering, and disrespectful behaviour. We were also concerned about poor
lighting, personal safety due to ice and snow build-up around the gate in winter, and property damage to the gate and the adjacent fence. While the walk along Burnhamthorpe to the church parking lot is longer, it provides better lighting, visibility, and ice/snow removal. One of our owners suggested an alternative gate location near the shed, so we will explore the feasibility of this option and will report back to owners in the fall. Our normal procedure is to obtain competitive quotes for any work that needs to be done, so if the alternative is a possibility, we will present a plan to be considered by all owners, to determine if there is interest in, or agreement to go forward.

If you have any questions or comments, please drop a note in the Management mailbox (beside unit #78) or send an email to tsly@ryerson.ca.

Thanks for your patience as we work through this question! Enjoy the summer. And if you haven’t done so yet – remember to check out the beautiful flower beds, planted and cared for by Barb Scott, and the shrubs bordering the bench and the new tree along the fence line, planted in memory of Angie Fiorentino.

Wendy Stewart, on behalf of the Board of Directors at Silver Shadow Path - Adam Capstick,

Howayda Tanious, Tim Sly, and Barb Scott

Try www.silvershadowpath.com for Silver Shadow Path information, Board minutes, survey results and other news!

BOARD OF DIRECTORS MEETING SUMMARY: Tuesday April 26, 2022

Previous minutes and financial status were reviewed (March 29, 2022), including results from TV/Internet survey, clarification of landscaping and snow removal costs, and first draft of the 2022/2023 budget. Property manager reported on ongoing issues, correspondence, communications.

Issues addressed:

Standard Unit Bylaw: More proxies circulated for completion.
Rodent control: Inspected and topped up. Not much activity noted.
Gate to the Church Parking area: Still waiting for (and seeking) more input – decision deferred to June meeting.
Rogers contract signed – Rogers will be in touch with units May 1st new service begins 1st June, 2022.
Pole lighting issues – electrician will inspect lights; the issue is not with the circuit breaker as originally thought
Shingle roof repairs - completed after last windstorm. Ontario Roofing uses a drone to inspect the roof and better direct repairs.
Spring walkthrough (Board and Property Manager) – Monday May 2nd at 6:15 pm
Birthday celebrations- Did you know that the complex was built in 1972, which means we are 50 years old this year! We may plan a celebration – watch the website for updates.
Board resignation- The Board has reluctantly accepted Barb Scott’s resignation, effective August 1st, 2022. She will be moving (home) to New Zealand. More information will follow.

BOARD OF DIRECTORS MEETING SUMMARY: Tuesday, March 29, 2022

Previous minutes and financial status were reviewed (March 1, 2022). Property manager reported on ongoing issues, correspondence, communications.

Issues addressed:

Updates on Standard Unit Bylaw, Gate to the Church Parking area pending (next meeting)
Rogers contract reviewed – discussion around some of the terms of the contract and the roll-out plan. Board approved the signing of the 5 year contract, at a fixed rate, for cable and internet services. Service begins June 1, 2022.

BOARD OF DIRECTORS MEETING SUMMARY: Tuesday, March 1, 2022

Previous minutes and financial status were reviewed (January 25th, 2022). Property manager reported on ongoing issues, correspondence, communications.

Issues addressed:

Standard Unit Bylaw: One more ballot received today. We are close to the required number of ballots.
Rodent control: Residents and pest control operator report activity at several bait stations. Decision was made to continue as long as rodents take the bait.
Gate to the Church Parking area: Board will seek further input from units adjacent to the gate and bordering the gate as the survey results are inconclusive; low survey completion.
TV/Internet survey – some survey results received (28 to date). Survey to be posted on website; additional door-to-door reminder will be circulated.
Fire hydrant annual inspection contract signed
Insurance for YCC#110 renewed

BOARD OF DIRECTORS MEETING SUMMARY: Tuesday, January 25, 2022

Previous minutes and financial status (Nov 23) were reviewed. Property manager reported on ongoing issues, correspondence, communications.

Issues addressed:

Standard Unit Bylaw: No further proxies have been received. Board will attempt to gather the last few approvals necessary to approve the bylaw.
Bait Stations: Monitoring continues. We are in regular consultation with pest control operator.
Gate to church parking lot – Preliminary results reviewed. 39% response rate. Decision to await completion of interviews with the two owners closest to the lane
Roof Repairs – completed. Discussion re ice build-up at roof level. Roofing company notified. Eight units had roof damage in the high wind last month. Being monitored through visits by roofer and camera drone.
Water penetration – Roof-water identified as causing excess ground water at one location, leading to wet basement. Some roof water to be diverted to storm sewer at that location.
Fire Hydrant Inspection – New maintenance contract. Board approved.
Snow removal – discussion on weaknesses and needs
Radon detectors. Discussion re availability, use and options (Discussion was prompted by a Government of Canada flyer delivered to many households earlier this month)
Roger’s Cable: Discussion re: a new offer from Rogers for TV+unlimited internet at a lower price than we currently pay. Decision to survey owners as soon as practical.

BOARD OF DIRECTORS MEETING SUMMARY: Tuesday, November 23, 2021

Previous minutes and financial status (Sept. 28) were reviewed. Property manager reported on ongoing issues, correspondence, communications.

The Board positions were decided: Wendy Stewart as President, Adam Capstick as Vice-President & Treasurer, Tim Sly as Secretary, and Barb Scott and Howayda Tanious as Directors at large.

Issues addressed:

Rodent control: Residents and pest control operator report activity at several bait stations. Decision was made to continue as long as rodents take the bait.
Gate to the Church Parking area: Correspondence from residents was read and reviewed. Decision made to invite input from residents throughout the SSP complex on use of the gate and future preferences for having a gate permanently open or closed. Survey sheet will be designed and distributed within a week.
Stemming from Residents’ comments and correspondence, posting a summary of the Board meetings on the SSP website is being considered. Tim is developing a suitable format.